1. Introduction
We respect your privacy. This Privacy Policy explains what information we may collect through aakarexhibition.com (our “Website”), why we collect it, and the choices you have. By using the Website or submitting a form, you agree to this Policy together with our Terms of Service.
This document is provided for general information. It does not constitute legal advice. For specific questions about data protection, contact us using the details in Section 12.
2. Who we are
The Website is operated by Aakar Exhibition Pvt. Ltd. (“we”, “us”, “our”), an exhibition and event management company based in Ahmedabad, Gujarat, India.
3. Information we collect
Depending on how you use the Website, we may process:
- Contact and enquiry data: name, email address, phone number, company name, message and similar fields when you use our contact or enquiry forms.
- Career applications: CV/resume, cover letter, employment history, education and other information you choose to upload or type when you apply for a role.
- Newsletter / marketing preferences: email address and opt-in choices where you subscribe to updates.
- Technical data: IP address, browser type, device type, approximate location derived from IP, and timestamps — typically recorded in server logs or form submission records for security and abuse prevention.
- Cookies and similar technologies: as described in our Cookie Policy.
We ask that you do not send us sensitive personal data (such as health information, government ID numbers or financial account details) unless we specifically request them for a lawful purpose.
4. How we use your information
We use the information above to:
- Respond to enquiries and provide customer support;
- Process and evaluate job applications;
- Send newsletters or promotional communications where you have opted in;
- Operate, maintain and improve the Website;
- Detect and prevent fraud, spam or misuse;
- Comply with legal obligations and defend our legitimate interests.
5. Legal basis (summary)
Where Indian law requires a basis for processing, we rely on consent (for example marketing emails and cookie choices where applicable), steps taken at your request before entering into a contract, compliance with legal obligations, and legitimate interests such as securing our systems and understanding how the Website is used — balanced against your rights.
6. Sharing and international transfers
We do not sell your personal information. We may share data with:
- Service providers who assist us with hosting, email delivery, recruiting tools or analytics, under confidentiality and instructions consistent with this Policy;
- Professional advisers where required (for example auditors or lawyers);
- Authorities when we believe disclosure is necessary to comply with law or protect rights.
If any processor is located outside India, we take steps that we consider appropriate to protect your information in line with applicable requirements.
7. Retention
We keep information only as long as needed for the purposes above, including legal, accounting or reporting requirements. Enquiry records and application materials are retained for periods our HR and compliance teams determine, after which they are deleted or anonymised unless a longer period is required by law.
8. Security
We implement reasonable technical and organisational measures to protect personal data against unauthorised access, loss or alteration. No method of transmission over the Internet is completely secure; we encourage you to use strong passwords and avoid sharing unnecessary sensitive data.
9. Your choices and rights
Depending on applicable law (including the Digital Personal Data Protection Act, 2023 and rules thereunder where they apply), you may have rights to access, correction, deletion, grievance handling or withdrawal of consent. To exercise these rights or raise a concern, email us at dir.ppm@aakarexhibition.com. You may also opt out of marketing emails using the unsubscribe link in any promotional message.
10. Children's privacy
The Website is not directed at children under 18. If you believe a child has provided personal data without appropriate consent, contact us and we will take reasonable steps to delete it.
11. Updates to this Policy
We may update this Privacy Policy from time to time. The “Effective date” at the top will change when we do. Continued use of the Website after changes constitutes acceptance where permitted by law. Material changes may be communicated through the Website or by email where appropriate.
12. Contact
For privacy-related questions or requests:
Aakar Exhibition Pvt. Ltd.
B-2, Wall Street 2, opp. Orient Club, Ellisbridge, Ahmedabad, Gujarat 380006
Email: dir.ppm@aakarexhibition.com
Phone: +91 70416 53724